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Privacy and Cookies

We take our data protection obligations extremely seriously and are committed to safeguarding your personal information. This page explains what data we may collect about you and how we may use it. If you have any questions about our data protection policy, please contact us using the details below.

1.0 Our details

Our company name is Viridian Media Limited.
Our company registration number is 10021682.
Our data protection registration number is Z2445577.
Our data protection officer is Peter Rudin-Burgess.

Viridian Media Limited is an appointed representative of Financial Compliance Limited which is authorised and regulated by the Financial Conduct Authority. If you have any questions about this privacy policy or our handling of your personal information, please contact us online or by post:

The Data Controller, Viridian Media Limited, International House, 142 Cromwell Road, Kensington, London, SW7 4EF

2.0 Personal information collected by this website and why it is collected

Our website collects personal information in a number of ways for a variety of reasons. Some information is collected passively by third parties in order to provide us with statistical and usage reports, while other data is collected by us if you complete a particular action such as submitting our contact form.

2.1 Personal information collected by us

2.1.1 Blog

If you leave a comment on any posts that have been published on our blog, the name and email address that you enter along with your comment will be recorded in our Wordpress database along with a timestamp of the comment and your IP address.

This data is only used to identify you as a contributor to the comment section of our blog, and only the name you enter and your comment text will be published on our website. Your data will remain on our blog until either a) we remove the comment, b) we remove the blog post, or c) you ask us to remove the data by emailing us using the same address you used to post the comment.

2.1.2 Reviews

If you leave a review on our website, the name you enter, along with your review text, a timestamp and your IP address are temporarily held by our database. A copy of your review is sent via encrypted email to our internal review team for moderation where it is checked for authenticity and to screen against prohibited / offensive content. If your review is successfully moderated, your data is saved to our reviews database, and the company you reviewed may be sent a copy of your review text via encrypted email so they can view and respond to your review. If your review is not successfully moderated, it is removed entirely from our database and no further action is taken.

This data is only used to identify you as a contributor to the reviews section of our website, and only the name you enter, your review text, and the date you left the review will be published on our website. Your data will remain on our website until we either a) remove your review, b) remove the company you have reviewed, or c) you ask us to remove the data by emailing us using the same address you used to post the review.

2.1.3 Newsletter

If you subscribe to our newsletter, your name and email address will be forwarded to our email marketing platform provided by FormGet and stored in their database. Our entire mailing list, including your email address, is also periodically backed up and stored in our encrypted cloud storage service provided by Google. While your email address remains within the FormGet mailing list, you will receive a monthly newsletter from us which you can unsubscribe from instantly at any time by following the unsubscribe link at the bottom of any newsletter, or by contacting us directly using the email address you used to sign up.

2.1.4 Contact forms and email links

If you contact us using our contact form or by emailing us directly, the data that you supply will be stored by our encrypted mail server and held indefinitely or unless you contact us asking for it to be removed. We may also pass some information to our marketing platform hosted by Hubspot for future reference. If you use our website contact form, we also record your IP address to prevent against spam.

2.1.5 Money transfers

2.2 Personal information collected by third parties

2.2.1 Google Analytics

We use Google Analytics to track visitors on our website so that we can understand how people interact with our pages and which content they find most useful.

Google Analytics records anonymous data about your computer such as the web browser you are using, your geographical location and the length of time you spend on our site. Google Analytics also records your IP address, but we are not granted access to this data and cannot use it to identify you personally.

You can prevent Google Analytics from tracking your visit to our website by blocking any cookies set by Google in your web browser, or by disabling cookies completely.

2.2.2 Captify

Captify are a digital marketing company who place banner adverts on our website. Captify create cookies that track events that take place on our website such as the number of pages you view, the number of adverts shown to you, and whether or not you interacted with those adverts. None of the data collected by Captify is shared with us.

You can prevent Captify from tracking your visit to our website by blocking any cookies set by Captify in your web browser, or by disabling cookies completely.

2.2.3 AddThis

We use a sharing toolbar provided by AddThis to allow our visitors to easily share our content on social media. AddThis creates cookies that collect information from visitors to our website, but this information cannot be used to identify you and is instead designed to identify the device you are using. If you use the AddThis toolbar to share any content on our website, AddThis may use your email address to facilitate the sharing service you are using. Email addresses are not used for behavioral advertising and are not shared with us.

You can prevent AddThis from tracking your visit to our website by blocking any cookies set by AddThis in your web browser, or by disabling cookies completely.

2.2.4 Facebook

Facebook uses cookies to collect information about your visit for remarketing purposes such as your IP address, the web browser you are using, and the pages you view. No personal information is shared with us, and the data collected cannot be used by us to identify you.

You can prevent Facebook from tracking your visit to our website by blocking any cookies set by Facebook in your web browser, or by disabling cookies completely.

2.2.5 Bing

Bing uses cookies to collect data about your device and your visit for remarketing purposes such as the pages you visit, data about your device and your IP address. No personal information is shared with us, and the data collected cannot be used by us to identify you.

You can prevent Bing from tracking your visit to our website by blocking any cookies set by Bing in your web browser, or by disabling cookies completely.

3.0 About our web server

This website is hosted by Hyve, a UK-based data centre who provide hosting services to some of the UK's largest private and public sector websites. Hyve have ISO 27001, ISO 27017 and ISO 9001 accreditations, PCI Compliance and have been part of the G-Cloud framework since 2013.

Some of the physical security features at the Hyve data centre include:

4.0 Data breaches

We will report any unlawful data breach of this website's database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

5.0 Your rights

You are entitled to request a copy of any personal information we hold about you by contacting the Data Controller listed at the top of this page. Please be aware that provision of such information may be subject to:

6.0 Changes to our privacy policy

Our privacy policy may change from time to time and we will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific changes and updates are mentioned in the changelog below.

6.1 Changelog

09/05/2018 Privacy and cookie policy created.

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